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Coordinating Assistant

Stage POPPOSITIONS  France 17 Jan 2019

Emploi culturel : description de l’entreprise et de ses activités

POPPOSITIONS is currently looking for an intern to function as Coordinating Assistant in Brussels to help the managers to organise and carry out all the projects and events of the fair from their conceptions to their achievement. The position of the coordinating assistant is rich and diversified. It requires flexibility, reactivity and leaves space for personal initiative. The tasks vary of the general organisation, the planning of the fair and the events but also assisting the general production.

Missions:

Event and project planning and production:

In charge of the coordination of the different types of events of the fair (events sponsors, performances, public programme ...), the coordinating assistant will help the managers to organise and carry out all the projects and events of the fair from their conceptions to their achievements:

  • Analyse and track the productional elements from the technical, administrative and financial point of view

  • Identify the stakes, the production constraints

  • Follow-up the implementation of the schedule

  • Realisation of requests for quotation and budget monitoring

  • Coordinate the different actors related to the project and the network of relays and complementary external service providers for the development of the project

  • Coordinate the transmission of information to all stakeholders at each stage of the project

  • Participate in the operational phases (assembly, daily operation, dismantling)

  • Deal with the unexpected and try to avoid budget and time overruns.

Team management and mediation:

As the head of the volunteering team, the coordinating assistant will have to help with the recruitment of the team of volunteers and mediators. A few weeks before the fair, he/she will be in charge of designing a mediation file to train future guides and mediators. He/she will also manage the planning and coordination of the entire team of volunteers throughout the fair.

Recuired profile:

We are looking for a dynamic, organised person, able to demonstrate autonomy, rigor, initiative and teamspirit, responsiveness and adaptability with good interpersonal skills and negotiation skills. The candidate has a strong interest in contemporary art in all its forms. Previous experience in the field of project management is a plus and / or in event management, or in the art market.

Languages: Excellent written/oral English,

French and/or Dutch is a plus.

Diploma: Event management, cultural- and/or artistic management, art history or related fields. The knowledge of Adobe Indesign is a plus.

POPPOSITIONS offers you an unpaid internship and the possibility to expand your professional network while learning how to successfully create, sustain and implement a substantial international art event. Our offices are located above ING Art Center at Creatis, in the city center of Brussels.

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