Part-time Manager of The VII Foundation in Arles

The VII Foundation is recruiting a manager for the Campus Alexandra Boulat, which is the headquarters of VII Academy France as well as of The VII Foundation’s European operations.
Location: 49 Quai de la Roquette, Arles, France.

The successful candidate will be responsible for running Campus Alexandra Boulat’s daily operations and implementing its short, mid, and long-term strategy defined by senior leadership for VII Academy France.

Who you are:

• You work autonomously and are not afraid of taking initiative.
  You know how to work with teams spread across the world from different cultures.
• You are willing to be fully accountable for managing Campus Alexandra Boulat.
• You possess organizational skills and a can-do attitude
• You are solution oriented, and are generally a fast-responsive team player.
• You are a capable organizer who can lead all events happening at Campus, even when outside of normal working hours (ex: Les Rencontres d’Arles ProWeek / hosting our international students during in-person education programs).

Chain of Command:

You will manage one full-time Office Assistant (Arles) and periodic interns.
You will communicate and work regularly with the larger team, which is spread across Europe and the USA.

Main Responsibilities:

With the support of the full-time Office Assistant, you will be responsible for the following:

• Manage all operations in Campus Alexandra Boulat, the headquarters of VII Academy France, part of The VII Foundation ecosystem.
• Be the VII Academy France’s main spokesperson.
• Financials: Draft the VII Academy France yearly budget, follow the Realized vs. Budget on a monthly basis, and run the daily bookkeeping with our contracted French bookkeeping company (invoices, bills, etc.).
• Admin: be responsible for all administrative tasks of running the Campus: maintenance contracts, insurance, etc.
• HR: Manage one full-time Office Assistant and regular interns (lead, train and generally support their growth).
• Student Affairs: Flawlessly manage logistics for welcoming students to Arles, organize activities, and generally provide them care (there is at least one yearly education program in Arles when we host 10-15 international students for a full month).
• Curate workshop curriculums in French for the younger public aged Year 1 to High School.
• Develop the local Arlesian network and organize regular events on campus throughout the year.
• Organize the local database for our various openings, events etc.
• Exhibitions: Help curate, produce, install regular exhibitions. Organize tours and visits, manage the mediation of our regular exhibitions.

Mandatory Requirements:

• Fluency in written and spoken French and English.
• Good translation skills in French/English.
• Live in Arles and be fully integrated into the local Arlesian network.
• You must work in person at Campus Alexandra Boulat, Arles, for 20 hours per week (ideally a half-day, 4 hours per day, 5 days a week).
• Be comfortable with having flexible hours. Some periods are intense and require long days of work that carry into evenings.
• Excellent interpersonal skills.
• Able to work autonomously as well as part of a team.
• You have demonstrated experience working with a range of applications and software, including Slack, Asana, Zoom, WordPress, Mailchimp, AirTable, or similar.
• Current driving license valid in France.

Appreciated skills:

• Proven experience dealing with sensitive personal information.
• Customer service experience.
• Proficiency in the Creative Cloud Package or similar software.
• Minimum bachelor’s degree or equivalent.

Fees:

420 Euros/week for a 20-hour-per-week contractor’s contract (‘prestataire de service’).
This is about 1,800 Euros per month.
Status: This contract mission is paid from the US, where The VII Foundation is registered.
Start date: 1 Sept 2024
End date: 30 Nov 2024
(Total mission payout = 3 months = approx. 5,500 Euros)
The intense period during this 2024 mission will run the full month of October, when we will host our international students.